Message at Administrative Excellence Breakfast: “Be Bold!”

Administrative Excellence breakfastNearly 75 faculty and staff participating in the Administrative Excellence initiative gathered for breakfast on March 1 and were welcomed and thanked by Interim Chancellor David Ward, Provost Paul DeLuca, and Vice Chancellor Darrell Bazzell for their ongoing efforts and commitment to finding efficiencies and cost savings for the university. More

Administrative Excellence is well into its first and second wave of projects under Phase II. Specific information related to the first and second wave of Phase II projects can be found here.

Weekly update: May 14, 2012

Phase II Dashboard
ProjectLatest update
Policy
Lead: Alice Gustafson & Kurt Dorschel		May 11th team meeting, Week #5
  • Confirmed process map for policy creation
  • Drafted process map for policy maintenance
  • Began drafting roles and responsibilities based on process mapping exercise
  • Discussed policy compliance and compliance mechanisms
Resource Allocation Part IWork completed
  • Prepared for discussion of project scope and timing with Steering Committee
Enterprise IT Decision Making Current State
Lead: Barbara McPherson		May 8th team meeting, Week #6
  • Refined questionnaire for data collection, confirmed divisional data assignments, and anticipated timeline
  • Tested data collection approach with one division, incorporated feedback into approach for data collection and communication
  • Introduced team to AC
 
Strategic Purchasing- MRO
Lead: Paul Broadhead 		May 9th team meeting, Week #18
  • Continued to incorporate Advisory Committee themes for Steering Committee presentation
  • Distributed business case to the Steering Committee
Strategic Purchasing- Scientific Supplies
Lead: Mike Hardiman		May 8th team meeting, Week #18
  • Group debrief of Advisory Committee feedback and takeaways; updates made to finalize Executive Summary for Steering Committee presentation
  • Update and finalizing of Business Case and Financial Model and submission to AE staff on 5/11 for distribution to Steering Committee
  • Group discussion of suggested document edits for publication to campus community
Strategic Purchasing- Office Supplies
Lead: Tammy Starr		Preparing for upcoming web chats
Strategic Purchasing - Computer Bundles
Lead: Brian Busby		Preparing for upcoming web chats
Email & Calendaring
Lead: Rhonda Davis		May 9th team meeting, Week #18
  • The team finalized the financial model to estimate transition and operating costs under WiscMail+/WiscCal+, Google, and Microsoft and savings under a single solution
  • The team presented revised sections of the business case and reviewed the entire document together
Data Center Aggregation
Lead: Ed Van Gemert		May 8th team meeting, Week #18
  • Summary of server scan data presented to the team--approximately 5,000 servers exist on campus
  • Team members presented individual sections of the business case and reviewed the entire draft and financial model together
  • Team members collected additional survey responses from data center administrators.  The team now has profiles for 101 data center/server room facilities.  The survey will remain open.
 
Space Utilization
Lead: Alice Gustafson		May 9th team meeting, Week #18
  • Finalize review of proposed solution set on business case
    • Reviewed proposed solution set
    • Team finalized seven proposed solutions and they were added to the business case
      • Solutions encompassed technology, scheduling, review, and funding for instructional space
    • Assigned final edits to the team to be completed this week
    • Continued to populate the business case with ideas drawn from meeting
  • Continued do draft financial model
    • Final financial model to be completed by May 16th, 2012
    • Revised model based on recommendations from team
  • Continued drafting presentation for the Advisory Committee
    • Presentation to be delivered on May 17th, 2012
    • Received volunteers for presenting to the Advisory Committee