Please Note: The Administrative Excellence initiative has been closed. As of July 18, 2014, this site will not be maintained with project statuses or other updates. For current project information, please refer to the Administrative Process Redesign (APR) site.

AE Initiative Wraps-Up

Following more than two years of extensive work by teams across campus, the AE Initiative has been completed, with all projects transitioning to the respective business owners.

As of July 18, 2014, several projects, including Data Center Aggregation, Strategic Purchasing and Instructional Space Inventory Data have been implemented and are being actively managed and measured by the appropriate campus units. Email & Calendaring, Enterprise IT Decision Making and some aspects within Instructional Space are in or moving towards implementation by the business owners. As the managers of the AE Initiative, the Administrative Process Redesign (APR) office will continue to monitor success metrics on all of the AE projects.

The AE website will no longer be maintained with updated project information. Current statuses and other details can be found on the APR site.

Questions regarding AE or APR may be directed to apr@vc.wisc.edu.

Phase II — Wave One
ProjectLatest update
Strategic Purchasing- MRO
Lead: Paul Broadhead
  • Implementation planning continues
Strategic Purchasing- Scientific Supplies
Lead: Mike Hardiman
  • Implementation planning continues
Strategic Purchasing- Office Supplies
Lead: Tammy Starr
  • Implementation planning continues
Strategic Purchasing - Computer Bundles
Lead: Brian Busby
  • Implementation planning continues
Email & Calendaring
Lead: Rhonda Davis
  • Charter drafted; ready for approval
  • Team members are being populated to the team in preparation for a kick-off meeting in mid-August
  • Project managers have been assigned:  Lynnette Gerstner (DoIt) and Dan Koetke (APR)
Data Center Aggregation
Lead: Ed Van Gemert
  • Team members are being populated to the team
  • Charter drafted; ready for approval
  • Project managers have been assigned:  Brian Goff (DoIt) and Dan Koetke (APR)
Instructional Space Utilization
Lead: Alice Gustafson
  • Charters are drafted for the Instructional Space Utilization Review Process project and Instructional Space Inventory Data project, two of five projects identified in next steps; ready for approval
  • Charters were reviewed with the business owners in FP&M, Space Remodeling Policy Committee, Enrollment Management and the Office of the Registrar
  • Changed the project name from Classroom Space Utilization to Instructional Space Utilization based on feedback
Phase II — Wave Two
ProjectLatest update
Enterprise IT Decision Making Future State
Lead: Steve Hahn		Team meeting on Wednesday, August 1st
  • Revised team schedule and established a timeline for the remainder of the project
  • Held a broad discussion about benchmarking and the method for collecting information from other institutions
Policy
Lead: Alice Gustafson & Kurt Dorschel
  • Work continues on revisions to final documents; the role of the Advisory Committee was removed from the policy process
Resource Allocation
  • The charter has been vetted with the Advisory Committee and is ready for review by the Steering Committee
  • Preparing for work on principles
Enterprise IT Decision Making Current State
Lead: Barbara McPherson		Team meeting on Tuesday, July 31st
  • Refined conclusions in final report drafted in preparation for presenting to the Advisory Committee on August 16th